User Guide

Operation Guide for the Administrator

Other Features for User Management

The following other features are available:

Edit fixed phrase for user registration email

Create URL for user registration

Cancel email address changes

Reset PIN code

Edit fixed phrase for user registration email

The fixed phrase for the user registration email can be edited. If no user-created template is available, use the default template.

  • When using the fixed phrase for the user registration email, the reply email language setting for users is invalid because the email is sent with the created subject and body.
Click , the Menu button, then select [Edit Fixed Phrase for User registration Email].
When the "Edit Fixed Phrase for User registration Email" screen appears, enter the subject and the body text.

You can save a template with the subject or body text only.

Click [Example of entry from here] to view entry examples or parameter descriptions.

Item Specifiable characters
Subject Specifiable number of characters: 0 to 78 characters
Body Specifiable number of characters: 0 to 3,000 characters
The URL parameter ({registrationUrl}) for the login information registration screen must be specified.
Check "Use saved fixed phrase", and then click [Save].

  • To delete a saved template, clear the entry fields, and then click [Save].

Create URL for user registration

Allows you to create a URL for registering general users or administrators.

This also allows you to configure the following settings:

  • Expiration date for the created URL

  • Maximum number of users that can be registered

  • Application to be used to assign permissions when registering users through this URL.

Click , the Menu button, then select [Create URL for user registration].
When the "Create URL for User Registration" screen is displayed, set the items for the "For General User Registration" or "For Administrator Registration" tabs.

Item Description
Expiration Date You can select whether to set an expiration date for the URL for user registration.
Specifiable number of days: 1 to 100 days
When you have selected Set, the form for entering the expiration date appears.
Upper Limit for No. of Registrable Users You can select whether to limit the number of users who can be registered to the URL for user registration.
Specifiable number of users: 1 to 150000 users
When you have selected Set, the form for entering the upper limit appears.
Domain name of email addresses that can be registered by users You can specify the domain name of e-mail addresses that users can register.
If you want to restrict the e-mail addresses that users can register, specify the domain name (the part of the address that comes after the "@" symbol) to allow.
Specifiable number of characters: 1 to 128 characters
When you have selected Set, the form for entering the domain name appears.
Set App Usage Permission You can select whether app usage permission is also assigned to the user when they are registered from the URL for user registration.
When you have selected Yes, you can select the app for which permission is to be assigned.
Click [Create].

  • The user registration URL becomes invalid if the URL expires or if the maximum number of registered users is exceeded, as well as if any of the following conditions are met:

    • The user that created the user registration URL is deleted

    • The status of the user that created the registration URL becomes inactive

    • The user that created the user registration URL is changed to a general user

Cancel email address changes

You can cancel email address changes made to multiple users at a time. This cancellation targets users whose email address status is "Change unsent", "To be changed", or "Change expired".

Email address status Description
Change unsent No email address confirmation email has been sent to the user. This status occurs when an email address change occurs when user information is imported.
To Be Changed An email address confirmation email was sent to the user, but the user has not performed address verification.
Change expired The URL shown in the email address confirmation email has expired.
Click , the Menu button, then select [Cancel email address changes].
When the confirm screen is displayed, and then click [OK].

Reset PIN code

If the "Login Method on Device" for your tenant specifies use of a PIN for login, PINs can be reissued. To do so, a multifunction printer/copier or the cloud apps on the multifunction printers/copiers must be used.

Check the users for which you want to issue PINs, then click , the Menu button, and then select [Reset PIN Code].
When a confirmation screen is displayed, click [OK].