User Information Settings

To register a new user or change registered user information, specify the following items.

For details on specifiable characters, see Specifiable Characters for User Information.

Item	Description
Role	Specify whether the user to be registered or edited is a tenant administrator or a general user.
User ID	Required field Specify a user ID. User ID cannot be edited on the Edit User screen.
Email Address	Required field Enter the user's email address. An email address that is the same as another user cannot be specified.
Family Name	Required field Specify the user's family name.
Given Name	Required field Specify the user's given name.
Department	Specify the department that the user is in.
Office Location	Specify the location of the user's office.
Reply Email Language	Specify the language that the system uses to send email. The following email is sent in the same language as the language of a Web browser: Password reset email
Group to belong to	Select one of the groups registered through Group Management to which the user belongs. Multiple groups can be specified.
Authenticator application	If the user has already completed the authenticator application setting, "Configured" is displayed, with the creation date. To delete the settings for an authenticator application, check "The authenticator application setting will be deleted.", and then click [Save].
Device Account Link Settings	The administrators can separately specify the Device Account Link Settings for the multifunction printers/copiers or Interactive Whiteboard, or RICOH Collaboration Board. For example, the login method for multifunction printers/copiers is specified for the Device account, while, on the other hand, the login method for Interactive Whiteboard is specified for IC Card authentication. For details about the usable characters, see Specifiable Characters for Device Account Link Settings. Multifunction Printers/Copiers - Device Account Device account Specify the login user ID of the multifunction printers/copiers. Multifunction Printers/Copiers - Card Card 1 to 3 Specify the login user ID of the multifunction printers/copiers using the IC card. You can register up to three IC cards. Description Enter a description for the IC card. Interactive Whiteboard - Device Account Device account Specify the login user ID of RICOH Interactive Whiteboard. Interactive Whiteboard - Card Card Specify the login user ID of RICOH Interactive Whiteboard using the IC card. RICOH Collaboration Board - Device Account Device account Specify the login user ID of RICOH Collaboration Board. RICOH Collaboration Board - Card Card Specify the login user ID of RICOH Collaboration Board using the IC card. "Multifunction Printers/Copiers" is displayed when a multifunction printer or copier is registered with the logged-in tenant. "Interactive Whiteboard" is displayed when an Interactive Whiteboard is registered to the logged-in tenant. "RICOH Collaboration Board" is displayed when an RICOH Collaboration Board is registered to the logged-in tenant.
User Optional Information 1 to 15	The administrator can use these fields to specify any user information. Their initial item names are "User optional information 1" through "User optional information 15", but these names can be changed to any name. See Changing the names of the user optional information field.

Changing the names of the user optional information field

On the Add User or Edit User screen, click [View All], and then open the section.

Click [Item name setting for user optional information] .

Enter a new name for each of the user optional information fields.

For information about the specifiable characters, see Specifiable Characters for User Information.

If any of the fields are left blank, the initial name contained in the input field is used.

Click [Save].